Room allocation - Rent information

How does student housing allocate rooms?
When allocating  rooms we first start allocating the students that have applied the earliest. We try to match your preferences as best as we can. If your preference is not available then an alternative room will be allocated to you.
 
The date the room gets allocated to you is the arrival date on your application. Note; once allocated we cannot change it! Let us know beforehand should you be unsure what the exact date of arrival is when you apply. This saves extras costs should you arrive later than planned.

I have been allocated a room, what to do next?
We will inform you by email about your address, and the exact procedure about where and how to collect the key and sign the tenancy agreement.  In general you will be informed around 2-3 weeks before the start date of rent. In some periods of the year you can collect the key in the Forum building, in some periods you have to collect the key at Idealis or iNFacilities. Therefore please read the instructions you will receive carefully. When you sign your tenancy agreement you have to pay the first month’s rent + the non-recurring costs. See for more information under costs.

I am not happy with the room allocated to me, Do I have to accept it?
Please understand that it is very hard to allocate everyone to their choice of preference. Sometimes certain rooms just are not  available to us. You can apply for a room change If you are still unhappy with the room after two months of residence.
Note that we cannot estimate how long the waiting time is after application for room change, although students on the waiting list have priority over the rooms that become available, we still do not know how many of which type will be available to us in the future.

We will cancel your application in our system if you do not accept the room allocated. You would be responsible to find your own room instead. Note;  Should you wish to make a new application then remember that there has to be two months between application and ‘start date’ of rent.
 
I cannot collect the key myself, can someone else do it for me?
It is possible for someone else  to collect the key If you are unable to collect it yourself. Identification is needed if and the person must also know the name of the tenant and the allocated address. The tenant must sign & pay the tenancy agreement the following working day. Otherwise it is mandatory to return the keys to Idealis or iNFacilities.

Rent Information.

Costs.
The rent for furnished accommodation varies from € 260.- to € 405.- per month depending on the type of room. Be aware that rent will be charged from the date of reservation even when you arrive later than scheduled. Note that we never guarantee a certain room so make sure you have sufficient funds to be able to pay the rent.

The rent includes heating, electricity, water, access to the Internet) and a minimum maintenance fee. Rent is due before the first day of the month. You can pay your rent automatically by a standing order through bank or giro or through a pre-printed giro credit slip. You cannot pay in cash!

Payment of rent  can be arranged at Idealis or iNFacilities after arrival in Wageningen.

Non-recurring costs (costs that you have to pay only once) are as follows:

Note: You are obliged to buy a package of bed linen (containing a duvet cover, pillowcase and mattress sheet).

Please take notice of the following points:
1. The minimum period of rent is one month. 2. Start date of rent: working days. 3. Student Housing must be informed in case of cancellation. 4. Cancellations will be accepted up to 1½ week before the desired start date of rent.  5. A reservation is binding as of 1½ week prior to the start date of rent. 6. If Student Housing is not notified about a cancellation in time the applicant or contact person can be held accountable for the costs.  7. Room preferences will be taken into account but cannot be guaranteed.

Ending your contract
A tenant should give notice at least one month in advance if the tenant has not got an end date in their contract.

Note; the end date of rent can only be on Monday until Thursday; not on a Friday, Saturday or Sunday or on any national holiday.

How long can I stay in an Idealis room?
It is possible to stay one more year after you have been unregistered from Wageningen UR. Your contract will automatically be terminated by Idealis.

How long can I stay in an iNFacilities room?
It is possible to stay three months and one week more after you have been unregistered from Wageningen UR or once your contract of employment has finished. Your contract will automatically be terminated by iNFacilities.

Any Questions? Check our 'Questions & Answers'