Timetable


Timetable for Administrative Formalities

        Time period Action Who?
        • Start of PhD Programme
        • Registration at department: PhD contract (for PhD students not financed by Wageningen University or NWO)
        		All Parties

         

        		Department / PhD student

         

        • Yearly Registration at Central Student Administration (PhD student card)
        		PhD student

         

        • Registration at a Graduate School of Wageningen University
        		PhD student / Supervisor
        • 6 months
        • a Graduate School of Wageningen University approves TSP
        		Graduate School
         
        • a Graduate School of Wageningen University approves Research Proposal (proposals written by a PhD candidate)
        		Graduate School
         
        • Formal admittance to the PhD Programme for Sandwich PhD’s
        		Supervisor / CSA
        • 9 months
        • Formal admittance to the PhD Programme
        		Supervisor / CSA
        • 10 months
        • Go / No-Go Evaluation by supervisor
        		Supervisor / PhD student
        • 12 months
        • Yearly Registration at Central Student Administration (PhD student card)
        		PhD student
        • 24 months
        • Yearly Registration at Central Student Administration (PhD student card)
        		PhD student
         
        • Annual progress evaluation
        		Supervisor / PhD student
        • 36 months
        • Yearly Registration at Central Student Administration (PhD student card)
        		PhD student
         
        • Annual progress evaluation
        		Supervisor / PhD student
         
        • First draft of dissertation
        		PhD student

        • PhD candidate submits a written request for the public defence of the dissertation

        		PhD student
         
        • PhD candidate submits a written request for appointment of doctoral thesis supervisor(s)
        		PhD student

        • 3 ½ to 6 months before the desired date of public defence

        • Doctoral thesis supervisor(s) approve thesis and propositions

        		Supervisor
        • Doctoral thesis supervisor requests tentative reservation for date of public defence
        		Supervisor
         
        • Written request for appointment of a thesis committee
        		Supervisor
         
        • Thesis committee is appointed
        		Academic Board
        • at least 15 weeks before the desired date of public defence

        • Promotor submits 5 bound (photo)copies of the thesis and the propositions (on a separate sheet) to the secretary of the Academic Board. In the draft is mandatory: Table of contents, Chapters, List of reference, English Summary and General Discussion.

        		 Promotor
         
        • PhD candidate submits a written request for an Education Certificate from the corresponding Graduate School via the appropriate graduate school
        		 PhD student
        • after approval of the thesis committee members
        • Thesis committee makes decision about allowing the doctoral candidate to defend the thesis in public
        		Thesis committee
         
        • PhD candidate submits cover, title page, opposite page and a page summarising education activities (approved by a Graduate School)
        		 PhD student
        • Doctorate Secretary approves cover, title page, opposite page and page containing education activities
        		Doctorate Secretary
        • At least 4 weeks before the desired date of public defence
        • Definitive date of public defence is set
        		Academic Board
        • at least 2 weeks before date of public defence  
        • PhD candidate makes available 30 thesis copies, 1 PDF file of the thesis and an abstract in Word.
        		PhD student
        • just before the date of public defence  
        • PhD candidate meets with Rector Magnificus or his representative
        		PhD Student / Doctorate Secretary

        For more information, contact the executive secretary for doctorate conferrals

          
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